Associate Webex personal rooms with Webex App Test the Office 365 and Hybrid Calendar integration Move a user from an Expressway-based connector Hybrid Calendar with Office 365 deployment task flow To deploy Hybrid Calendar with your Office 365 organization, perform the following tasks. Microsoft Excel, Word, or PowerPoint desktop version 16.0.11629 or later, Microsoft Excel, Word or PowerPoint Online. The Hybrid Calendar provides a rich collaboration experience between Cisco Webex Meetings and Webex App with Microsoft Exchange or Office 365, for users and rooms. The application impersonation management role in Exchange enables applications to impersonate users in an organization to perform tasks on behalf of the user. I wasnt always a fan of Office in the Cloud (see how I felt 10 years ago it) but thankfully we kept pushing forward and now we are cooking with gas! Get a user's locale and out-of-office status. Unsubscribe from notifications on changes to a user's calendar. Only secure mail for Android has this issue. GET /users/{id|userPrincipalName}/mailboxSettings. The Global administrator for the Office 365 tenant signs in. Before you can install and use the Webex Scheduler tool, you must authorize your Webex account to integrate with your Office 365 email. Step 2: Pick one of the apps as a trigger, which will kick off your automation. Connect Webex Meetings and Office 365 the way you want. Compare Webex and Microsoft 365 based on features, pricing, verified reviews, integrations & more. [The left menu on the Webex website. For more information on Webex App Add-In, see Webex in the Microsoft AppSource. The Hybrid Calendar Service on Cisco Webex side redirects the browser to the Office 365 cloud for authentication and consent. and enter a space name to search for an existing Webex App space. As such, key management is provided either by the cloud Key Management Server (KMS), or, if you choose to deploy Hybrid Data Security, by your own on-premises KMS. Required for the other permissions listed. You can reference messages from Webex App or send a message to someone. We chose to leave email notifications ON to alert users of the new feature (see below for the email they received). At no point does the service store or send unencrypted sensitive data such as meeting description, meeting body, or email addresses of invitees. The Global administrator for the Office 365 tenant signs in. The Cisco Webex Hybrid Calendar Service provides a rich collaboration experience between Webex Meetings and Webex App with Google's G Suite Calendar, for users and rooms. There is no issue when clicking the Webex meeting link directly in secure mail. 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I have written about how I use Microsoft FindTime to completely optimize the back and forth issues involved with finding a time among many participants to actually schedule a meeting. 2. Step 1: Allow calendar invite processing for third-party meetings Step 2: Configure Office 365 Threat Protection and link rewrite Step 3a: Enable third-party meetings on Teams Rooms on Windows Step 3b: Enable third-party meetings on Teams Rooms on Android Click the service name, Webex Calendar Service, to see the permissions that have been granted to the service. Before you begin Prepare your environment Procedure To add the app, select Go to Store and search for the Cisco Webex Meetings app and add it. Team collaboration tool tightly integrates with Microsoft Office 365 Olivier Proffit Early this year, you may have read how to share, save, or edit the latest OneDrive and SharePoint Online files from Webex Teams. When it's time to join, everyone can click the link in the calendar invitation or they can join from a video system or phone. For similar overviews of the other Hybrid Calendar Service integrations, see the following articles: Cisco Webex Hybrid Calendar Service with Microsoft Exchange integration reference (for Expressway-based Calendar Connector deployments), Cisco Webex Hybrid Calendar Service with Google Calendar integration reference. Retrieve details about events in a calendar folder. In the menu bar on the left, select Preferences. How I Upgraded Home Assistant to 0.88.1 fixing all the breaking Changes. In Microsoft Word, click Home and then click Webex App POST /users/{id | userPrincipalName}/calendar/events. For more information, see Determine if Centralized Deployment of add-ins works for your organization. You can only see messages for spaces where you are a participant. EWS supports a broad range of mailbox operations. Create a new space, click on , enter a name and then add people to the space. As such, key management is provided either by the cloud Key Management Server (KMS), or, if you choose to deploy Hybrid Data Security, by your own on-premises KMS. New meetings are created both organizers and users based on their availability. (For more details, see the Webex App Security Paper.). Receive streaming notifications on calendar events. applications. The add-in works best on the latest version of Microsoft Office 365. Show a meetings list in users' Webex App applicationsdesktop, mobile, and hard endpoints. Excellent integration with Microsoft Outlook calendar. Get the occurrences of a recurring meeting for a specified time range. In Control Hub, only administrators with privileged access can set up the Hybrid Calendar for a customer's organization. This article gives an overview of how the cloud-based Hybrid Calendar Service integrates the Office 365 cloud with the Webex cloud to provide these features. Ok, amazing is probably a stretch but super easy and super useful. Was this article helpful? This article gives an overview of how the Expressway-based Calendar Connector integrates on-premises Microsoft Exchange (and, optionally, Office 365) with the Webex cloud to provide these features. Click on the Avatar in Webex and go to Settings: Go to the Meetings menu, and click on "Choose a Calendar": Choose the calendar option: Integration by Tandem . The password is stored encrypted using the same credential encryption mechanism as other passwords on the Expressway-C. For additional security, follow the steps in the Deployment Guide for Webex Hybrid Calendar Service to enable TLS in order to secure EWS connections on the wire. Integrates with Office 365, Exchange, Google Calendar, iCal, Todoist, Google Tasks, and more. POST /users/{id|userPrincipalName}/calendar/getSchedule. Diane Poremsky [M365 Apps & Services MVP] https://www.slipstick.com https://www.outlook-tips.net The flow includes the following high-level steps: The administrator signs in to the Control Hub and starts the Hybrid Calendar with Office 365 setup. Add or Update the Cisco Webex Meetings App In Microsoft Teams, go to Teams. For data encryption, the Hybrid Calendar uses the same Webex cloud encryption service that the Webex App app uses. To update the app, follow the on-screen instructions. samwin Presence. You can select what appears in the meeting list of the Webex Meetings mobile app. When I attempt to "Add WebEx Meeting" from the ribbon in an Outlook calendar invite, a Cisco Webex Meetings Scheduler log-in box opens requiring me to choose my WebEx site and then to enter my Microsoft Account sign-in information. Update the meeting text with the join details. Once you have authorized Hybrid Calendar to access your Office 365 tenant for the Enterprise, you can see it in the enterprise applications list in the Microsoft Azure Active Directory admin center. The Webex add-in allows you to create a group space or join your existing spaces. As a remote worker, I especially love this as it get s a lot of use in my daily routines. Click Get it now for Webex App and follow the instructions to install the Add-in. Depending on the results of the test, the administrator gets an updated success or failure indication. As such, key management is provided either by the cloud Key Management Server (KMS), or, if you choose to deploy Hybrid Data Security, by your own on-premises KMS. Your current workflow probably looks like this: you are getting into the zone on . Provisioning grants the Hybrid Calendar the following required permissions: Read and write calendars in all mailboxes. Subscribe for notifications on changes to a user's calendar. For the latest feature and deployment information, see https://www.cisco.com/go/hybrid-services-calendar. New Contact. Retrieve a user's out-of-office settings. Webex Scheduler for Microsoft 365 makes it easy for you to schedule, start, and join Webex meetings and Personal Room meetings directly from Microsoft Outlook. For the latest feature and deployment information, see https://www.cisco.com/go/hybrid-services-calendar. Update properties of calendar events (including join information and extended properties) in addition to other fields pertaining to the meeting. Update properties of calendar events (including join information and extended properties). The administrator can enter a test email address, then confirms the permissions. After they are added, you can see their profile pictures. New Upcoming Meeting. Cisco Webex is globally available, secure and optimized to eliminate delays so that . Unsubscribe from notifications on changes to a user's calendar. The application impersonation role must be configured in Exchange and is used in the calendar connector as part of the Exchange configuration on the Expressway-C interface. This is useful for a staged rollout or POC and I am sure the eventual turn on could be scripted/automated but we were working with a small set of users so sneakernet worked fine. Easy to use, Great integration with Office 365, Love the "Meet Now" add in for Outlook, UI interface is very easy to follow. The password isn't clearly shown, even if the Expressway-C administrator has root access to the Expressway-C box. calendar connector integrates Webex with Microsoft Exchange 2013, 2016, 2019 or Office 365 through an impersonation account. Super easy and effective. The service uses other information, such as start and end time and invitees, to populate the meetings list in the Webex App app and on certain devices, and to provide One Button to Push (OBTP). At no point does the service store or send unencrypted sensitive data such as meeting description, meeting body, or email addresses of invitees. The Hybrid Calendar also makes periodic calls to the Autodiscover service to locate user mailboxes. You have a choice to add in a few different services (Exchange, O365 and even Google Calendar). Integrate calendars with the meeting list of the Webex Meetings app Can't find your meetings in the meeting list? 30 seconds. Displays the user availability and free/busy status for a specified time range. Triggers when a Meeting is started. You can manage your meetings from your Google or Microsoft 365 calendar directly in the Webex App. Log in to https://rensselaer.webex.com with your RCSID and password. Read and write all user mailbox settings. You can install the Webex App add-in once using either Microsoft Excel, Word or PowerPoint and then the add-in is available on the other Microsoft Office You can then verify that the Webex Site that your team will use for meetings is set. Everything works fine with app except it does not receive calendar updates for cancelled meetings. In order to get this super awesome feature for you and your users, you will, of course, need to be running O365 and have an active Webex subscription. Created on January 2, 2019 Problems with creating a Webex meeting in a Office 365 Group Calendar We seem to have discovered an issue that is leaving Microsoft and Webex support stumped. Doodle. For data encryption, the Hybrid Calendar uses the same Webex cloud encryption service that the Webex App app uses. Currently, the integration provides the following major features: Provide end users the ability to schedule a collaboration meeting with any calendar client connected to Microsoft Exchange or Office 365 without having to install plug-ins or extensions. The service uses other information, such as start and end time and invitees, to populate the meetings list in the Webex App app and on certain devices, and to provide One Button to Push (OBTP). However, the Hybrid Calendar uses only a subset of commands that are related to calendar use cases. Receive streaming notifications on calendar events. The application impersonation management role in Exchange enables applications to impersonate users in an organization to perform tasks on behalf of the user. calendar connector integrates Webex with Microsoft Exchange 2013, 2016, 2019 or Office 365 through an impersonation account. Learn more. Start by selecting the trigger and action events listed here. You (or your users) wont regret it! WebEx mobile app for IOS not syncing with Office 365 calendar after initial sync iPhone 5s running IOS 11.3 Webex app version 10.5.0 (10500.245) which I believe is latest. Unfortunately, Administrators will need to have the Calendar Service activated for for each user. If you don't see Webex App listed in the search results, contact your IT administrator for access. This document describes, at a high level, the interactions between the Hybrid Calendar Service and Google Calendar. . 1.The administrator on Cisco Webex signs in to the Cisco Webex Control Hub and starts the Hybrid Calendar Service with Office 365 setup. However, end users can now authorise this themselves by following the below simple steps. You can adjust the configuration as desired. Detect changed meetings when not subscribed (missed, upgrades, and so on). Below are the Azure AD permissions for allowing application access to read and write to the users mailboxes. TRIGGERS. in the ribbon menu. The application impersonation management role in Exchange enables applications to impersonate users in an organization to perform tasks on behalf of the user. Today, I am here to share with you the amazing Webex integration my company rolled out that automatically appends all of my Meeting Room information in any meeting invite if you put @webex in the location field. Cisco Systems, Inc. is an American multinational technology conglomerate headquartered in San Jose, California, in the center of Silicon Valley, that develops, manufactures and sells networking hardware, telecommunications equipment and other high-technology services and products. Couple this with the above FindTime invite process and you are literally on your way to becoming a meeting black belt ninja master. Cisco Webex Hybrid Calendar Service with Microsoft Exchange integration reference, Small business account management (paid user), Operations currently used by Hybrid Calendar Service, Authentication and authorization during deployment, https://www.cisco.com/go/hybrid-services-calendar, The Exchange impersonation account is Microsoft's recommended method for this task, Deployment Guide for Webex Hybrid Calendar Service, How the Hybrid Calendar Service Localizes Meeting Details, Hybrid Calendar Service with Office 365 integration reference. The password is stored encrypted using the same credential encryption mechanism as other passwords on the Expressway-C. For additional security, follow the steps in the Deployment Guide for Webex Hybrid Calendar Service to enable TLS in order to secure EWS connections on the wire. For similar overviews of the other Hybrid Calendar Service integrations, see the following articles: Cisco Webex Hybrid Calendar Service with Office 365 integration reference, Cisco Webex Hybrid Calendar Service with Google Calendar integration reference. The Hybrid Calendar redirects the browser to the Office 365 cloud for authentication and consent. ( Other instances which we do not support include USGovDoD, USGovGCCHigh, China and Germany. This article gives an overview of how the Expressway-based Calendar Connector integrates on-premises Microsoft Exchange (and, optionally, Office 365) with the Webex cloud to provide these features. Install Cisco Webex App Add-In What You Need System requirements: MacMacOS 10.10 or later Unsubscribe from notifications on changes to a user's calendar. Click Search Tips About Using Webex App Add-In for Microsoft Office 365 You can use the Webex App add-in to access your Webex App spaces directly from Microsoft Excel, Word or PowerPoint. Connect to the calendar of your choice in the app settings to see your meetings and events in the Meetings tab. Create a new meeting request based on the input the user provides in the Webex client. For data encryption, the Hybrid Calendar uses the same Webex cloud encryption service that the Webex App app uses. Detect changed meetings when not subscribed (missed, upgrades, and so on). The provisioning process requires authentication and consent by a Global administrator for the Office 365 tenant to which your users belong. Integration by Act-On Software, Inc. SEEYOU. Microsoft Azure allows you to limit the scope to specific mailboxes either before or after provisioning. The administrator agrees to give access to the Hybrid Services application for user calendars. Show a meetings list in users' Webex App applicationsdesktop, mobile, and hard endpoints. I have Cisco WebEx Meetings installed (desktop app and Office 365 addin). startDateTime={start_datetime}&endDateTime={end_datetime}. Message in Webex group and 1:1 spaces directly from your Microsoft Word, Excel, or Powerpoint file. Integration by The Events Calendar. 3. Expressway-C administrators don't need to know the password, because the value can be entered in the Expressway-C interface by an Exchange administrator. Webex App | Add-In for Microsoft Office 365, Small business account management (paid user), Tips About Using Webex App Add-In for Microsoft Office 365, https://www.webex.com/products/teams/index.html, Determine if Centralized Deployment of add-ins works for your organization. With this version of webex app.msi, the Preferences UI includes an additional section called Integrations that looks like this: And the Calendar section looks like this: This 39.9.2.116 version with this Outlook Add-In works fine for my corporate Office 365 Enterprise Outlook. The Hybrid Calendar provides a rich collaboration experience between Cisco Webex Meetings and Webex App with Microsoft Exchange or Office 365, for users and rooms. Expressway-C administrators don't need to know the password, because the value can be entered in the Expressway-C interface by an Exchange administrator. The Hybrid Calendar provides a rich collaboration experience between Cisco Webex Meetings and Webex App with Office 365, for users and rooms. Use the Microsoft documentation to limit the scope. The Hybrid Calendar receives meeting details from the calendar system and parses the meeting location and body for URIs and URLs that can be used to join the meetings. Connect your Calendar requires a periodic user reauthorization. Webex App shows the spaces that you're a member of. Here is a copy of the email that is sent to all users as you activate the service for their account. (For more details, see the Webex App Security Paper.). calendar connector integrates Webex with Microsoft Exchange 2013, 2016, 2019 or Office 365 through an impersonation account. Determine the user's language for localization purposes. The Global administrator (Microsoft 365) for the Office 365 tenant signs in. However, the Hybrid Calendar uses only a subset of commands that are related to calendar use cases. GET /users/{id | userPrincipalName}/calendar/events/{id}/instances? You can sign out from Webex App, click on your profile picture and then click Sign Out. [SPOILER ALERT : You are doing it wrong if you are NOT using FindTime.]. This method is exclusive to enterprise customers. Meeting Started. None, software meets my expectations, and does . Show a meetings list in users' Webex App applicationsdesktop, mobile, and hard endpoints. (For more details, see the Webex App Security Paper.). Create your own Integration. You have a choice to add in a few different services (Exchange, O365 and even Google Calendar). Users must have activated Webex accounts, with email addresses that are exact matches in Webex Meetings, Webex App, and Exchange online (the Primary Email Address). In Enterprise environments, the Global administrator of the Office 365 tenant grants the permissions to the Hybrid Calendar to provide access to all users in the organization. 4. You can adjust the configuration as desired. DELETE /users/{id | userPrincipalName}/calendar/events/{id}, POST /users/{id | userPrincipalName}/calendar/events/{id}/{accept | decline | tentativelyAccept}. Step 1: Authenticate Cisco Webex Meetings and Microsoft Office 365. Your administrator or IT department can silently and centrally deploy the add-in to your Microsoft Office 365 organization. That data is sent encrypted to the Webex cloud (and stored there in encrypted form) for the purposes of providing the meetings list and OBTP. Retrieve details about a single event in a user's calendar. User provisioning grants the Hybrid Calendar the following required permissions: Grants Webex a refresh token which limits end user reauthorization requests to every 30 days. There was a bug about a year ago where this message came up - but that was fixed. Authentication and authorization during deployment calendar connector integrates Webex with Microsoft Exchange 2013, 2016, 2019 or Office 365 through an impersonation account. Retrieve a user's out-of-office settings. Im super happy with this integration and it really does make the whole meeting process a little smoother and easier. You can use the Webex App add-in to access your Webex App spaces directly from Microsoft Excel, Word or PowerPoint. The Hybrid Calendar uses the Microsoft Graph API to access Office 365 calendar events. The Exchange impersonation account is Microsoft's recommended method for this task. They are not activated by default. Update a users Webex App presence status when the user sets up automatic replies in Outlook (sometimes referred to as out-of-office status). After clicking icon "Join Meeting " in secure mail Calendar, secure web tried to access the Webex meeting link, then error: "Your meeting service had a problem processing your request" appeared. Webex for Developers. For more information, see https://www.cisco.com/go/webex-teams-locality. There are two options to providing authorization for Hybrid Calendar to access user's calendar. You can reference messages from Webex App or send a message to someone. That data is sent encrypted to the Webex cloud (and stored there in encrypted form) for the purposes of providing the meetings list and OBTP. Read about the latest Hybrid Calendar software releases. Step 3: Choose a resulting action from the other app. Just type a keyword into the Location field (for example, @webex or @meet) or put a SIP URI or meeting address into the meeting body. Currently, the integration provides the following major features: Provide end users the ability to schedule a collaboration meeting with any calendar client connected to Office 365 without having to install plug-ins or extensions. . You can run the add-in only for the supported Microsoft Office 365 applications - Microsoft Excel, Word and PowerPoint. Currently, the integration provides the following major features: Provide end users the ability to schedule a collaboration meeting with any calendar client connected to Microsoft Exchange or Office 365 without having to install plug-ins or extensions. Displays the user availability and free/busy status for a specified time range. For example, see https://docs.microsoft.com/en-us/graph/auth-limit-mailbox-access for steps to limit the scope before provisioning Hybrid Calendar. GET /users/{id | userPrincipalName}/events/{id}. The Hybrid Calendar also makes periodic calls to the Autodiscover service to locate user mailboxes. Basically when trying to create a Webex meeting in a group calendar you have access to, the meeting fails to send out invites to attendees. ( Other instances which we do not support include USGovDoD, USGovGCCHigh, Germany and China.). The application impersonation role must be configured in Exchange and is used in the calendar connector as part of the Exchange configuration on the Expressway-C interface. If you have all the parts to make this happen, Id advise doing it. The service uses other information, such as start and end time and invitees, to populate the meetings list in the Webex App app and on certain devices, and to provide One Button to Push (OBTP). The Hybrid Calendar uses Exchange Web Services (EWS) to access Microsoft Exchange and Office 365 calendar events. You can add people one at a time to spaces, make sure to click Enter after adding their email address. 15 seconds. Running on Meeting Center webex site (WBS 31.20.2.18). 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